Executive Administrator

Consulting Architects of Alberta (CAA)

The Consulting Architects of Alberta (CAA) is a non-profit advocacy organization representing consulting architects and licensed interior designers across the province. Governed by a volunteer board, the CAA is dedicated to advancing professional development, fostering industry connections, and supporting the growth of the architectural and licensed interior design community.

We are seeking a

highly organized, self-motivated

Executive Administrator to support the ongoing operations and growth of the organization.

Position Overview

This is a part-time, independent contractor role (10–15 hours per week) with flexibility in scheduling. The position is primarily remote/work-from-home

, with occasional in-person attendance required (approximately once or twice per year).

This role is ideal for someone who enjoys working independently, is proactive, and is interested in contributing to a growing professional organization. There is strong potential for the role to expand as the CAA continues to evolve.

Key Responsibilities

Administrative & Financial Support

• Perform basic bookkeeping (approx. 15 minutes/week): track income/expenses and invoice members
• Coordinate with the Chair and Treasurer on organizational management

Meetings & Governance

• Organize, attend, and support board meetings (monthly)
• Coordinate and participate in committee meetings (Professional Development, Social, Governance)

Events & Professional Development

• Organize and moderate virtual and occasional in-person professional development sessions
• Prepare and distribute certificates of completion
• Support CAA participation at industry events (e.g., AAA Banff Sessions, Buildex)

Communications & Marketing

• Prepare newsletters and marketing materials for events and initiatives
• Maintain and update the CAA website and social media channels
• Communicate with current and prospective sponsors

Stakeholder Engagement

• Liaise with partner organizations (e.g., AAA, RAIC, CEA) to explore collaborative opportunities

Qualifications

Required

• Minimum 5 years’ experience in an administrative and/or marketing role
• Availability of 10–15 hours per week
• Strong organizational and time-management skills
• Ability to work independently with minimal supervision
• Proficiency in

Microsoft Office (Word, Excel, Teams)

Nice to Have

• Experience with QuickBooks Online (QBO)
• Familiarity with Canva and Mailchimp
• Experience with website management

Additional Information

• This is an independent contractor position (hourly compensation; rate commensurate with experience)
• Candidate must provide their own laptop and workspace
• Flexible working hours, with deliverables aligned to board and committee schedules

Why Join the CAA team?

This role offers a unique opportunity to work closely with leaders in Alberta’s architectural and licensed interior design community, contribute to meaningful industry initiatives, and shape the growth of a respected professional organization.

To Apply

Please submit your resume and a brief cover letter outlining your relevant experience and interest in the role to [email protected].