Executive Administrative Assistant

Calgary Zone PCA, Calgary, Southport Tower

NEW

Administrative/Clerical



PRI00000921

About an hour ago

Your Opportunity

This is an exciting opportunity to play a pivotal role at the heart of Primary Care Alberta’s Chief Nursing Officer (CNO) portfolio. As the Executive Administrative Assistant, you will be closely connected to senior and executive leadership, acting as a key enabler of strategic priorities that directly impact healthcare delivery across the system. You will work in a dynamic, fast-paced environment —coordinating complex schedules, supporting high-level meetings, and ensuring the seamless flow of information across internal teams, government partners, healthcare agencies, and external stakeholders.

Your work will help keep critical initiatives on track and ensure that decisions are supported by timely, accurate, and well-prepared information. This role offers a unique opportunity to contribute meaningfully behind the scenes of healthcare leadership. You will be trusted with sensitive and confidential matters, where your professionalism, discretion, and judgment will be essential.

At the same time, you will build strong relationships across the organization and beyond, gaining valuable exposure to executive operations and strategic healthcare initiatives. If you thrive in a role where organization, coordination, and proactive problem-solving make a real difference, this is an opportunity to be at the centre of meaningful work that supports better outcomes for patients and communities.

Description

The Executive Administrative Assistant in the Chief Nursing Officer (CNO) Office provides administrative information and project coordination support to ensure the effective operation of the CNO portfolio. The position is responsible for managing portfolio matters on behalf of the CNO and supporting the coordination of key activities, initiatives, and priorities. Working with limited supervision, the Executive Administrative Assistant serves as a key liaison between the CNO and other Primary Care Alberta (PCA) portfolios, healthcare agencies, government ministries, and external stakeholders. The role requires regular interaction with senior and executive leadership, as well as internal staff and external partners, to facilitate communication, coordination, and the timely flow of information.

The Executive Administrative

Assistant coordinates the CNO’s complex schedule, including travel, meetings, and events, while managing all associated logistics. This includes preparing meeting materials such as agendas, presentations, and minutes. The role also ensures effective organization and tracking of both short- and long-term assignments, monitors action items, and supports timely follow-up to ensure deliverables are completed as planned. Additional responsibilities include processing expenses and invoices and providing administrative support for human resources activities such as recruitment coordination, onboarding, documentation, and records management. The position regularly handles confidential and sensitive information and requires sound judgment, discretion, and strong organizational skills to support the priorities of the CNO and the broader portfolio.

The Executive Administrative

Assistant may be required to provide coverage or vacation relief for other PCA administrative staff, as well as support for the Strategic Services Executive Associate.

• Classification: Executive Administrative Asst
• Union: Exempt
• Unit and Program: Chief Nursing Officer
• Primary Location: Southport Tower
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Negotiable Location: Provincial
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 01-MAY-2026
• Date Available: 18-MAY-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $23.22
• Maximum Hourly Salary: $38.73
• Vehicle Requirement: Not Applicable

Required Qualifications

Completion of a post-secondary certificate or diploma in Office Administration, or a related administrative program. A minimum of 5 years of administrative experience supporting senior or executive leadership.

Additional Required Qualifications

Demonstrated experience coordinating complex schedules, meetings, and travel arrangements.

Experience preparing correspondence, reports, agenda