HR Coordinator

About Avant Brands

Avant Brands is a Kelowna-based cannabis company with four production facilities located across Canada. The company is focused on producing high-quality, handcrafted cannabis products for sale via the recreational, medical and export channels. Avant’s recreational consumer brands include BLK MKT™, Tenzo™, Cognōscente™ and Treehugger™. The Company’s medical cannabis brand, GreenTec™, is distributed nationwide, directly to qualified patients through its GreenTec Medical portal. Avant is a publicly traded corporation listed on the Toronto Stock Exchange (TSX: AVNT). To learn more about Avant, please visit www.avantbrands.ca.

About the Role

Avant Brands is looking for an organized, detail-oriented HR Coordinator to bring structure and consistency to HR across our four facilities. Our team of about 180 employees is currently supported at each site by our Quality Assurance staff. This new role will centralize our HR records and processes and become the go-to HR resource for our managers and supervisors.

In your first month, you will lead a company-wide review of employment contracts. You’ll gather contracts from each facility, identify anything missing or outstanding, and build a complete, accurate record of every employee’s contract details. After that, you will own and maintain that record, along with hiring, onboarding and performance reviews.

This role does not involve day-to-day supervision of staff. Instead, you will support the managers and supervisors who lead our teams, giving them guidance on HR matters and making sure our processes are fair, consistent and compliant.

The HR Coordinator reports to the VP Finance and requires in person attendance 5 days a week at our Lake Country facility. This role is based at a licensed cannabis production facility that follows security procedures set by Health Canada. A cannabis odour may be noticeable throughout the building.

The expected start date is January 11, 2027.

Key Responsibilities

Contracts and HR Records

• Collect and review employment contracts from all four facilities, working with each site’s QA team.
• Build and maintain a central record of all employee contracts, including terms, start and end dates, probation periods and outstanding items.
• Track upcoming contract renewals, probation completions and other key dates, and follow up so nothing lapses.
• Keep employee records accurate and up to date in our HR and payroll system (Push Operations).

Hiring and Onboarding

• Coordinate recruitment with hiring managers, including job postings, candidate screening, interview scheduling and offer letters.
• Manage onboarding for new hires across all facilities, including employment paperwork, contracts and orientation.
• Work with our third-party IT providers to set up laptops, accounts and equipment for new employees, and to recover and reassign equipment when employees leave.

Performance Reviews

• Lead the performance review process across the company, including scheduling, templates, reminders and follow-up.
• Support managers and supervisors in preparing for and delivering reviews.
• Keep records of completed reviews and any resulting action plans.

HR Guidance

• Serve as the first point of contact for managers and supervisors on HR questions, policies and employee relations matters.
• Help ensure HR practices are consistent across facilities and compliant with applicable employment standards.
• Recommend improvements to HR processes and policies as the function grows.

Qualifications

• 2–3 years of experience in an HR coordinator, HR generalist or similar role.
• Post-secondary education in Human Resources, Business Administration or a related field, or equivalent experience.
• Working knowledge of Canadian employment standards; experience across multiple provinces is an asset.
• Strong organizational skills and attention to detail, with experience building or maintaining employee records.
• Comfortable working independently, setting priorities and following through with minimal supervision.
• Clear, professional communicator who can build trust with managers, supervisors and employees at all levels.
• Proficient in Microsoft Office, especially Excel.
• Experience with Push Operations is a plus.
• Familiarity with AI tools such as Claude is an asset, along with comfort using them to work more efficiently, for example to draft documents, organize records and prepare materials for managers.
• Experience in a regulated industry (cannabis, food, pharmaceutical or manufacturing) is an asset.
• Must be able to pass a criminal background check.

Job Types: Full-time, Permanent

Benefits

• Dental care
• Extended health care
• On-site parking

Ability to commute/relocate

• Kelowna (Lake Country), BC: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 2027-01-11

Pay: $60,000.00-$70,000.00 per year

Benefits

• Dental care
• Extended health care
• On-site parking
• Vision care

Location

• Kelowna, BC (preferred)

Work Location: In person