Vice President Volunteers

Company Description Project Management Institute Northern Alberta Chapter (PMINAC) is a professional association that supports project managers and project practitioners across Northern Alberta. The chapter provides networking opportunities, professional development events, and access to resources that advance project management practices. PMINAC collaborates with local organizations and volunteers to deliver programs that promote project management excellence. The chapter is committed to fostering an inclusive, supportive community where members can grow their skills and careers. Volunteers play a key role in sustaining chapter operations and enhancing member value.

Role Description The Vice President Volunteers lead the chapter’s volunteer portfolio, ensuring that PMINAC has the right people, processes, and support needed to engage volunteers effectively. The role oversees the volunteer lifecycle, from identifying needs and recruiting volunteers to onboarding, development, recognition, success, and transition, while working closely with each portfolio Vice Presidents.

Specific responsibilities of this position, include, but are not limited to, the following:

Volunteer Planning and Structure

• Work with VPs of portfolios to assess volunteer capacity and identify current and future needs.
• Maintain the volunteer organizational chart, role descriptions, reporting relationships, and a forward looking recruitment and succession plan.

Recruitment and Onboarding

• Lead volunteer recruitment and coordinate a consistent process for applications, selection, placement, and role -specific screening where required.
• Ensure volunteer adverts receive the right visibility to get the right people onboard.
• Match volunteers match volunteers’ skills and interests with chapter needs.
• Ensure volunteers receive orientation, clear role expectations, appropriate access and resources (Chapter policy and bylaw), and an introduction to their portfolio Vice President.

Engagement and Development

• Maintain regular contact with volunteers and portfolio leaders to identify support needs, workload concerns, and opportunities to improve the volunteer experience.
• Coordinate volunteer training, coaching, and leadership development, including preparation for volunteers interested in future chapter leadership roles.
• Lead recognition and appreciation efforts, and use volunteer feedback to strengthen engagement and retention.

Volunteer Practices and Concerns

• Develop and maintain volunteer guidelines, onboarding materials, handover practices, and other processes that support a consistent experience across portfolios.
• Develop a Board-approved process for raising and addressing volunteer concerns and conflicts, including confidentiality, fair review, escalation, and an alternative reporting path when the VP Volunteers or a Board member is involved.
• Support portfolio leaders in addressing routine volunteer issues; refer serious conduct, ethics, or governance matters through the appropriate chapter or PMI process.

Transitions and Accountability

• Coordinate volunteer transitions and offboarding, including handovers, return or removal of access, and exit feedback.
• Maintain accurate volunteer records and provide the Board with updates on recruitment, vacancies, engagement, development, retention, and emerging risks.

Qualifications

• Experience leading volunteers, teams, or people-focused programs.
• Ability to plan volunteer needs, define roles, and match people to suitable opportunities.
• Strong communication, active listening, coaching, and relationship-building skills.
• Strong judgment, discretion when handling sensitive concerns, conflict, and confidential information.
• Ability to develop practical processes and work effectively with leaders across portfolios.
• Strong organizational skills and ability to follow-through on recruitment, development, and succession plans
• Understanding of volunteer recognition and appreciation programs
• Familiarization with volunteer management practices is an asset
• - PMI certification is an asset.

Requirements

• Resume
• Member of Project Management Institute in Good Standing
• Visit: https://volunteer.pmi.org/opportunities/75845 to Apply